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School of Medicine Office of Research Administration

Route an Application or Proposal for Review

Deadline Policy: For applications with a sponsor-imposed due date, complete and final applications are due to ORA at least 3 business days prior to submission due date. ORA cannot guarantee a thorough review of any applications submitted less than 3 business prior to the sponsor’s due date.

New Grant

All grant proposals must be routed through COEUS whether or not they require an institutional signature prior to submitting to the sponsor.  The COEUS Anticipated Award Type must be Grant or Subgrant as appropriate, and the Activity Type must be Organized Research, Instruction, or Other Sponsored Activity  (as appropriate). To determine the Activity Type, click here.

Proposals must be submitted to ORA at least three business (3) days prior to any deadline to guarantee timely submission and a thorough review.  Please notify your ORA representative that the proposal is coming so that we can appropriately prioritize our review queues.

  • Please provide the following:
    • A copy of the RFP/RFA, solicitation, or program announcement
    • Detailed budget
    • Scope of Work
    • A copy of the full proposal
    • Proposal signature page, if applicable (or Letter of Intent/Subrecipient Form if JHU will be a subawardee)
    • A copy of the email request for documents if JHU will be a subawardee
    • Documentation of a sponsor’s indirect cost cap if lower than JHU’s F&A rate, if applicable

Modification to an Existing Grant

A COEUS record is required to formally modify an agreement. COEUS Proposal Type will be Supplement, Continuation, Administrative Action depending on the type of modification requested. The process should proceed just like that of a new agreement.

Sub-award from Another Institution

Proposals for subawards/subcontracts to be issued to JHU from outside entities must be submitted through COEUS at the time that the proposal is submitted to the Sponsor. Submission requirements are generally the same as those for a new grant or contract.  If the Prime Award (or Sponsor’s award) is a grant, the Anticipated Award Type should be Subgrant.  If the Prime Award (or Sponsor’s award) is a contract, the Anticipated Award Type should be Subcontract.

No-cost Extension of Current Award

No-cost extensions will extend the period of an existing award with no additional funding.  Proposals for no cost extensions must be submitted through COEUS as an Administrative Action.  Unless the no-cost extension is automatic, the sponsor/funder must consent to the no-cost extension proposal before ORA can workflow. For non-federal extension, written documentation from the sponsor that confirms the new end date is required.

SBIR/STTR

SBIR/STTR awards are normally issued to commercial entities with a subaward to an academic/non-commercial collaborator. Proposals for SBIR/STTR subawards/subcontracts to be issued to JHU from outside entities must be submitted through COEUS at the time that the proposal is submitted to the Sponsor. Submission requirements are generally the same as those for a new grant or contract.  Any financial conflicts of interest in the small business/commercial entity must be identified at the proposal stage.

If the Prime Award (or Sponsor’s award) is a grant, the Anticipated Award Type should be Subgrant.  If the Prime Award (or Sponsor’s award) is a contract, the Anticipated Award Type should be Subcontract.  Once the subaward/subcontract is issued, please contact your ORA representative who will negotiate and sign the agreement. The ORA representative that reviewed the proposal may not be the same person who negotiates your agreement.  More information on the NIH SBIR/STTR programs can be found here.

Contract Proposal

All contract proposals must be routed through COEUS and normally require an institutional signature prior to submitting to the sponsor. COEUS Anticipated Award Type must be Contract or Subcontract as appropriate.

Please include any RFP/RFA or solicitation and proposed scope of work/budget so ORA can review and highlight any issues that we see. Please submit the proposal at least 3 business days prior to any deadline to allow for a proper review. Also, please notify your ORA representative that the proposal is coming so that we can plan accordingly.

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    Miller Research Building, Suite 117
    733 N. Broadway, Baltimore, MD 21205

    P: 410-955-3061

     

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    Baltimore, MD 21202

    P: 410-361-8372

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