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Current and Pending, or Other Support

Most federal sponsors require Senior and Key Personnel to report information about their Current and Pending, or Other Support, whether or not salary is received. “Other Support” may include resources and/or financial support, domestic or foreign, available in support of or related to a researcher’s research endeavors, regardless of whether they are awarded through Johns Hopkins, through another institution, or provided directly to the researcher.

Requirements vary by agency and funding opportunity. Check the funding opportunity announcement as well as specific agency policies and make sure information is complete, accurate, and follows sponsor guidelines.

Most sponsors also have specific requirements for the disclosure of Foreign Interests related to an investigator’s research endeavors. See the Foreign Engagement Page.

It is ultimately the responsibility of the individual researcher to ensure that the report of Other Support is complete and accurate to the best of their knowledge. Johns Hopkins researchers whose research is supported with federal funding should update and maintain their current and pending or other support documentation. Make sure to include all sources of support, foreign or domestic, including scholarships or fellowships. When in doubt, err on the side of inclusion when completing Current and Pending or Other Support documentation. Inform yourself of all sponsor requirements and follow all directions for content and format.

Review more detailed requirements for some of our major federal sponsors below.

The National Science Foundation (NSF)

6/16/2021: In an effort to provide the community with helpful reference information regarding pre-award and post-award disclosure information in the biographical sketch and current and pending support proposal sections, NSF has developed a disclosure table entitled,  NSF Pre-award and Post-award Disclosures Relating to the Biographical Sketch and Current and Pending Support, to identify where these disclosures must be provided in proposals as well as in project reports. Proposers and awardees may begin using this resource immediately to assist with completing the relevant proposal and project report sections. As a reminder, current and pending support information is used to assess the capacity of the individual to carry out the research as proposed, as well as to help assess any potential overlap/duplication with the project being proposed.

A revised Proposal and Award Policies and Procedures Guide (PAPPG) will be released next week with an effective date of October 4, 2021, and the disclosures table will be included in this revised version. As noted above, however, proposers and awardees may begin using this table immediately.


Current and Pending Support (Other Support) – Current and pending support information must be provided through an NSF-approved format for each individual designated as senior personnel on the proposal at the time of proposal submission. Current and pending support information includes all planned, pending and current projects and in-kind support that is either provided directly to the individual, or to the individual through their organization in support of that individual’s research endeavors. This includes all resources made available to an individual in support of and/or related to all of his/her research efforts, regardless of whether or not they are in direct support of the proposed project or they have monetary value, such as in-kind support.

Examples of current and pending support include support provided through Federal, State, local, foreign, public or private foundations, non-profit organizations, industrial or other commercial organizations or internal funds allocated toward specific projects (such as Discovery Awards). When completing Current and Pending Support, the total award amount for the entire award period covered (including indirect costs) must be provided, as well as the number of person-months (or partial person-months) per year to be devoted to the project by the individual.

In-kind contributions such as office/laboratory space, equipment, supplies, employees, students that are intended for use on the project being proposed to NSF, must be included as part of the Facilities, Equipment and Other Resources section of the proposal and need not be replicated in the current and pending support submission. In-kind contributions not intended for use on the project/proposal being proposed also must be reported. If the time commitment or dollar value is not readily ascertainable, reasonable estimates should be provided.

In contrast to NIH, NSF does not consider a Postdoctoral Fellow who directly receives their own support as in-kind current or pending support.

If the project (or any part of the project) being submitted has been funded previously by a source other than NSF, information must be provided regarding the last period of funding.

Effective for all new NSF awards and funding amendments to existing NSF awards made on or after October 5, 2020, NSF has modified the Terms and Conditions of Award to include Article 38. Article 38 requires the disclosure of current support or in-kind contribution information that was not included as part of the proposal submission process. Institutions will have 30 calendar days of the identification to report undisclosed current support or in-kind contribution information using the “Other Request” category, in the Notification and Request Module, in Research.gov.

NSF FAQs

Department of Energy (DOE)

DOE Grants: Current and Pending Support – DOE has updated the requirements for disclosure of a variety of potential conflicts of interest or commitment, including participation in foreign government-sponsored talent recruitment programs. Current and Pending support is intended to allow the identification of potential duplication, overcommitment, potential conflicts of interest or commitment, and all other sources of support. The PI and each senior/key person and any proposed subaward must provide a list of all sponsored activities, awards, and appointments, whether paid or unpaid; provided as a gift with terms or conditions or provided as a gift without terms or conditions; fulltime, part-time, or voluntary; faculty, visiting, adjunct, or honorary; cash or in-kind; foreign or domestic; governmental or private-sector; directly supporting the individual’s research or indirectly supporting the individual by supporting students, research staff, space, equipment, or other research expenses. All foreign government-sponsored talent recruitment programs must be identified in current and pending support.

For every activity, list the following items:
• The sponsor of the activity or the source of funding.
• The award or other identifying number.
• The title of the award or activity.
• The total cost or value of the award or activity, including direct and indirect costs. For pending proposals, provide the total amount of requested funding.
• The award period (start date – end date).
• The person-months of effort per year being dedicated to the award or activity
• Briefly describe the research being performed and explicitly identify any overlaps or synergies with the proposed research.

Current and pending support may be presented in a format developed for other agencies or generated by any software package, though SciENcv will facilitate submissions to other Federal sponsors.

See: FY 2021 CONTINUATION OF SOLICITATION FOR THE OFFICE OF SCIENCE FINANCIAL ASSISTANCE PROGRAM

DOE Contracts: Disclosing support from “Foreign Countries of Risk”

For Department of Energy contracts, under Department of Energy Directive 486.1A (issued September 4, 2020), persons working on such contracts are required to fully disclose and, if necessary, terminate their participation in foreign government sponsored talent recruitment programs from “Foreign Countries of Risk.”
Contractor Personnel participation in any Foreign Government-Sponsored Talent Recruitment Program of a Foreign Country of Risk, as defined in Attachment 2, is prohibited. Contractor Employee participation in any Other Foreign Government Sponsored or Affiliated Activity is restricted.

The Directive further defines “Other Foreign Government Sponsored or Affiliated Activity” to include; faculty accepting employment with a foreign entity, accepting grant funding or other support (including in-kind support such as materials, space, or post docs), or accepting gifts from any “Foreign Countries of Risk.” Carefully review both the DoE Directiveand the DoE FAQs for more specifics.

Department of Defense(DOD)

Department of Defense – As part of the National Defense Authorization Act for FY 2019, the Department of Defense (“DoD”) was directed to ensure that academic institutions that participate in defense research and engineering activities have their key personnel make full disclosure of the following Other Support information:

•“A list of all current projects the individual is working on, in addition to any future support the individual has applied to receive, regardless of the source.
• Title and objectives of the other research projects.
• The percentage per year to be devoted to the other projects.
• The total amount of support the individual is receiving in connection to each of the other research projects or will receive if other proposals are awarded.
• Name and address of the agencies and/or other parties supporting the other research projects.
• Period of performance for the other research projects.”

All DoD Notice of Funding Opportunities for research and related activities will require that you disclose this information at the proposal stage. The information should cover all previous (award period ending within the past 5 years), current and pending other support. You should identify where there is possible overlap between the proposal you are submitting, and the above other support.

Supporting References:
DoD Grant Submission Instructions–See Page 14
DoD Memorandum: Actions for the Protection of Intellectual Property, Controlled Information, Key Personnel and Critical Technologies, March 20, 2019

National Institutes of Health (NIH) +++UPDATE+++

Last Updated: 5/12/2021

The NIH issued a notice late yesterday clarifying that as of May 25, 2021, applicants must include supporting documentation, which includes copies of contracts, grants, or any other agreement specific to senior/key personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support. If the contracts, grants, or other agreements are not in English, recipients must provide translated copies.

To ensure that all necessary information is captured and submitted to NIH, both JHURA and School of Medicine ORA will require the use of the new NIH Other Support and Biosketch forms, along with supporting documentation for all applications and submissions on or after May 25, 2021. The signatures/certifications will not be required from JHU faculty until
January 25, 2022.

We made this decision because, while NIH is not requiring use of the new Other Support and Biosketch forms until January 25, 2022, applicants are still responsible for capturing all of the necessary information set forth in their original notice.

Although JHU has decided to delay implementing the NIH signature requirement for the Other Support page, all investigators remain personally responsible for the accuracy and completeness of their Biosketch and Other Support disclosures on all submissions, including proposals, JIT requests and RPPRs. In addition, investigators should ensure that all agreements that relate to any foreign appointment or an item listed in the Other Support page have been reviewed by their Dean’s Office, and that outside appointment agreements are translated and submitted as part of the Other Support documentation in the proposal.  Information about each school’s process for reviewing foreign appointments may be found here.

Please consult the original NIH Notice and FAQ’s, as well as JHU’s Current and Pending Support page for additional guidance on what needs to be disclosed.

National Aeronautics and Space Administration (NASA)

Coming soon.

JHU Guidance on Completing Sponsor Forms

Updated Guidance from NIH Other Support/Biosketch Effective May 25, 2021

JHU NIH Proposal Preparation Instructions
May 25, 2021
Updated Guidance from NIH Other Support/Biosketch Effective May 25, 2021
This message addresses the Implementation of Changes to the Biographical Sketch and Other Support Format Page (NOT-OD-21-110).

If the notice below affects others in your department, please distribute this message to them.

For all applications and submissions on or after May 25, 2021, JHURA and School of Medicine ORA will require the use of the new NIH Other Support and Biosketch forms, without the new signature/certification requirement. The signatures/certifications will not be required from all JHU faculty until January 25, 2022.

While NIH is not requiring use of the new Other Support and Biosketch forms until January 25, 2022, applicants are still responsible for capturing all of the necessary information set forth in their original notice (NOT-OD-21-073).

JHU has decided to delay implementing the NIH signature requirement for the Other Support page; however, all investigators remain personally responsible for the accuracy and completeness of their Biosketch and Other Support disclosures on all submissions, including proposals, JIT requests, and RPPRs.

In addition, investigators should ensure that all agreements that relate to any foreign appointment or an item listed on the Other Support page have been reviewed and approved by their Dean’s Office prior to being included in the Other Support. JHURA will not include any agreement that has not been vetted through the investigator’s Dean’s Office, but NIH may request such documents. Therefore, please be sure that all outside appointments and related agreements are on file, translated, and ready to be submitted to NIH upon request.

Information about each school’s process for reviewing foreign appointments may be found here.

Please consult the original NIH Notice and FAQs, as well as JHU’s Current and Pending Support page for additional guidance on what needs to be disclosed.

NIH Sponsor Specific Proposal Instructions

JHU NIH Proposal Preparation Instructions
March 19, 2021

Biosketch:
1. List all positions and scientific appointments both domestic and foreign held by senior/key personnel that are relevant to an application including affiliations with foreign entities or governments. This includes titled academic, professional, or institutional appointments whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary). Please note that all affiliations should be disclosed to the administrative leadership of your Schools through the processes found here. Even if you have previously disclosed an appointment through eDisclose, you should follow this process.

2. Provide copies of the agreements associated with foreign appointments and attach to the Biosketch document in the for submission to NIH. This includes copies of contracts, grants or any other agreements specific to senior/key personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support. If the contracts, grants or other agreements are not in English, translated copies must be included in the submission to NIH. You may use a machine translation service to translate the document.

Other Support:
All pending support at the time of application submission and prior to award must be reported using “Just-in-Time Procedures” by providing all information indicated above. JHU is responsible for promptly notifying NIH of any substantive changes to previously submitted Just-in-Time information up to the time of award and all changes during the life of the award, including “Other Support” changes that must be assessed for budgetary or scientific overlap. Specifically, report the following:

1. All resources and other support for all individuals designated in an application as senior/key personnel – including for the program director/principal investigator (PD/PI) and for other individuals who contribute to the scientific development or execution of a project in a substantive, measurable way, whether or not they request salaries or compensation. Information must be provided about all current support for ongoing projects, irrespective of whether such support is provided through the applicant organization, through another domestic or foreign organization, or is provided directly to an individual that supports the senior/key personnel’s research efforts.

2. All current projects and activities that involve senior/key personnel, even if the support received is only in-kind (e.g. office/laboratory space, equipment, supplies, employees). All research resources including, but not limited to, foreign financial support, research or laboratory personnel, lab space, scientific materials, selection to a foreign “talents” or similar-type program, or other foreign or domestic support must be reported. If the time commitment or dollar value of the in-kind contribution is not readily ascertainable, the recipient must provide reasonable estimates. Note that any visiting post doctoral fellows or visiting scholars who are funded directly by a foreign source must be approved in advance in accordance with the JHU Visitor’s Policy and disclosed to NIH as Other Support.

3. The total award amount for the entire award period covered (including facilities and administrative costs), as well as the number of person-months (or partial person-months) per year to be devoted to the project by the senior/key personnel involved.

Post-award, recipients must address any substantive changes by submitting a prior approval request to NIH in accordance with the NIHGPS section on “Administrative Requirements—Changes in Project and Budget—NIH Standard Terms of Award.”

NIH has provided a sample Other Support form for reference.

Consult updated NIH Frequently Asked Questions (FAQ’s) on Other Support and Foreign Components

JHU Communication 4/16/2021

Dear Colleagues:

It is important that all university faculty carefully manage your academic identity so that others can find and see your work. This has become even more important as investigators are facing additional scrutiny on the completeness and accuracy of other support and biosketch disclosures. Federal agencies are increasingly asking for information so that they can accurately assess:
Potential scientific and budgetary overlap with a proposed research project
Investigator and staff overcommitment
Security and integrity concerns of publicly funded U.S. research
An effective approach to ensuring accurate disclosures while reducing burden is the use of digital persistent identifiers (DPIs), particularly the ORCID identifier (Open Researcher and Contributor Identifiers). ORCID iDs can simplify investigator reporting by saving time, ensuring accuracy, and improving the tracking of career outcomes. These unique identifiers distinguish individual investigators and can be used to connect researchers with their contributions to science over time and across changes of name, location, and institutional affiliation.

These free identifiers are assigned and maintained by the nonprofit organization ORCID. ORCID maintains a registry of unique personal identifiers, helping researchers ensure that articles, chapters, books, datasets, conference proceedings, and other research products are accurately and correctly attributed. ORCID is a widely used persistent identifier, trusted by institutions of higher education, publishers, and funders.

The JHU Provost’s Office strongly recommends faculty use ORCID for this purpose, and we anticipate that NIH and NSF will require the use of ORCID at some point.

Starting in 2017, NIH has provided investigators the option to associate an ORCID identifier with their eRA Commons Personal Profile. Since September 2020, NIH, AHRQ, and CDC have taken an additional step by requiring that individuals supported by research training, fellowships, research education, and career development awards have ORCID iDs.

ORCID iDs save time and assure accuracy when applying for research grants by feeding information to SciENcv: Science Experts Network Curriculum Vitae, which is a researcher profile system for all individuals who apply for research awards. This past October, NSF approved the use of SciENcv to create an NSF Biosketch for proposal preparation. In addition, NIH is finalizing the SciENcv template for other support and anticipates that the template will be available beginning in FY2022.

If you already have an ORCID iD, please keep it updated. You should also link your ORCID iD to JHU to prepare for possible future integration with local systems. If you haven’t registered yet, please follow the directions below.

Use the link ORCID with JHU and these directions to link your ORCID to JHU.
Register with your information if you do not have an account yet. Sign into your account if you do.
You can use your JHED credentials to sign in.
Give JHU access to your ORCID record. Check the box next to “Allow this permission until I revoke it.”
To pull in publications from other sources, go to Works–Add Works. Choose Scopus, Web of Science, Europe Pubmed Central, CrossRef, and other relevant data sources to add your publications.
JHM Welch Library has additional resources including this video on using ORCID. For more information on research profiles, including ORCID, see browse.welch.jhmi.edu/research-metrics/author-profiles.

If you have questions, please contact Jaime Blanck at the Welch Medical Library or Robin Sinn at the Sheridan Libraries.

Sincerely,

Denis Wirtz
Vice Provost for Research

Andrew Douglas
Vice Provost for Faculty Affairs

Archived Agency Policies

The National Science Foundation (NSF)

Current and Pending Support (Other Support) – Current and pending support information must be provided through an NSF-approved format for each individual designated as senior personnel on the proposal at the time of proposal submission. Current and pending support information includes all planned, pending and current projects and in-kind support that is either provided directly to the individual, or to the individual through their organization in support of that individual’s research endeavors. This includes all resources made available to an individual in support of and/or related to all of his/her research efforts, regardless of whether or not they are in direct support of the proposed project or they have monetary value, such as in-kind support.

In 2019, NIH issued a notice reminding the research community to report foreign activities through documentation of other support, foreign components, and financial conflict of interest to prevent scientific, budgetary, or commitment overlap. See NIH Grant Guide NOT-OD-19-114

Specifically, NIH funded researchers must disclose the following:

1. List all positions and scientific appointments both domestic and foreign held by senior/key personnel that are relevant to an application including affiliations with foreign entities or governments. This includes titled academic, professional, or institutional appointments whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary). All affiliations should be disclosed to the administrative leadership of your Schools through the applicable policies and channels, including providing copies of the agreements that establish these affiliations. If the agreements are written in a language other than English, a translated copy must also be provided.

2. Report all resources and other support for all individuals designated in an application as senior/key personnel – including for the program director/principal investigator (PD/PI) and for other individuals who contribute to the scientific development or execution of a project in a substantive, measurable way, whether or not they request salaries or compensation. Information must be provided about all current support for ongoing projects, irrespective of whether such support is provided through the applicant organization, through another domestic or foreign organization, or is provided directly to an individual that supports the senior/key personnel’s research efforts.

3. Report all current projects and activities that involve senior/key personnel, even if the support received is only in-kind (e.g. office/laboratory space, equipment, supplies, employees). All research resources including, but not limited to, foreign financial support, research or laboratory personnel, lab space, scientific materials, selection to a foreign “talents” or similar-type program, or other foreign or domestic support must be reported.

4. Provide the total award amount for the entire award period covered (including facilities and administrative costs), as well as the number of person-months (or partial person-months) per year to be devoted to the project by the senior/key personnel involved.

All pending support at the time of application submission and prior to award must be reported using “Just-in-Time Procedures” by providing all information indicated above. Applicants are responsible for promptly notifying NIH of any substantive changes to previously submitted Just-in-Time information up to the time of award, including “Other Support” changes that must be assessed for budgetary or scientific overlap. Further, if other support, as described as above, is obtained after the initial NIH award period, from any source either through the institution or directly to senior/key personnel, the details must be disclosed in the annual research performance progress report (RPPR). Post-award, recipients must address any substantive changes by submitting a prior approval request to NIH in accordance with the NIHGPS section on “Administrative Requirements—Changes in Project and Budget—NIH Standard Terms of Award.”

Information on other active and pending support will be requested as part of the Just-in-Time procedures

Consult the NIH Frequently Asked Questions (FAQ’s)

(Posted 1/15/21 Removed 3/19/21 )

The National Institutes of Health (NIH)

NIH defines Other Support to include “[A]ll resources made available to researcher or senior/ key personnel in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. Other support does not include training awards, prizes, gifts or start-up support from the US based institution.”   See NIH 1.2 Definition of Terms

On March 25, 2021, NIH issued a notice informing the extramural community that NIH has updated its application forms and instructions to support the need for applicants and recipients to provide full transparency and disclosure of all research activities, foreign and domestic.  See NIH Grant Guide Notice NOT-OD-21-073.

This NIH notice reminds researchers that Other Support includes but is not limited to:

  • Resources and/or financial support from all foreign and domestic entities, that are available to the researcher. This includes but is not limited to, financial support for laboratory personnel, and provision of high-value materials that are not freely available (e.g., biologics, chemical, model systems, technology, etc.). Institutional resources, such as core facilities or shared equipment that are made broadly available, should not be included in Other Support, but rather listed under Facilities and Other Resources.
  • Consulting agreements, when the PD/PI or other senior/key personnel will be conducting research as part of the consulting activities. Non-research consulting activities are not Other Support.
  • In-kind contributions, e.g. office/laboratory space, equipment, supplies, or employees or students supported by an outside source. If the time commitment or dollar value of the in-kind contribution is not readily ascertainable, the recipient must provide reasonable estimates.

Other Support does not include training awards, prizes, or gifts. Gifts are resources provided where there is no expectation of anything (e.g. time, services, specific research activities, money, etc.) in return. An item or service given with the expectation of an associated time commitment is not a gift and is instead an in-kind contribution and must be reported as Other Support.

Effective May 25, 2021, the NIH will also require the following be included in all Just-in-Time submissions:

  1. Supporting documentation for appointments – Copies of all agreements for foreign outside appointments must be included in the Biosketch, which includes copies of contracts, grants or any other agreement specific to senior/key personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support. If the contracts, grants or other agreements are not in English, recipients must provide translated copies. This supporting documentation must be provided as part of the Other Support PDF following the NIH Other Support Format. This new format includes a requirement for Investigators to sign the Other Support documents to certify the accuracy of the information.
  2. Immediate notification of undisclosed Other Support – When a recipient organization discovers that a PI or other Senior/Key personnel on an active NIH grant failed to disclose Other Support information outside of Just-in-Time or the RPPR, as applicable, the recipient must submit updated Other Support to the Grants Management Specialist named in the Notice of Award as soon as it becomes known.

JHU requires all faculty to disclose and receive prospective approval for all outside appointments.  School specific processes can be found here. PIs and other Senior/Key Personnel should work through JHURA to notify NIH of any previously undisclosed Other Support. In addition, regardless of whether a consulting agreement fits the definition of Other Support, all outside activities must also be disclosed to the relevant COI office through eDisclose.

Read the JHU NIH Proposal Preparation Instructions here or click on the continuation below.

See earlier notice, NIH Grant Guide NOT-OD-19-114

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