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Award Management

When a Principal Investigator (PI) is notified of an award, JHURA facilitates award account creation by reviewing it and discussing any issues that may need to be negotiated with a sponsor.

In addition to reviewing the legal terms of an agreement, JHURA also reviews agreements for compliance with financial and regulatory policies and procedures. After the negotiation, acceptance and signatory process is complete, JHURA facilitates award account creation.

Types of Awards and Agreements

Award documents often can be accepted as-is and accounts set up immediately.  However, some (especially contracts) may require negotiation by JHURA to ensure compliance with University policies and procedures.

Negotiation and Acceptance

All awards must conform to University policies and procedures, and are therefore accepted by JHURA on behalf of the PI.  When an award is accepted, JHURA workflows documentation needed for the award account to be created.

The University remains legally responsible for every award, although the PI assumes responsibility for the financial oversight and completion of the project work.

Negotiation Process Flow Chart

JAWS (JHURA Agreement Workflow System)

The JHURA Agreement Workflow System (JAWS) is the Johns Hopkins University Research Administration’s (JHURA’s) centralized, on-line database for tracking and managing all sponsored agreements, including negotiation, workflow and document storage.

Issues in Sponsored Agreements

Various issues arise during this process and some helpful resources are provided here.  JHURA is the only office authorized to conduct negotiations and always involves the PI in the process as needed.

Financial Matters

Learn more about standard agreement rates, types of accounts, and browse other JHU Financial Resources.

Closing Out an Award

There are various activities associated with closing out a sponsored project or award and activities can vary from sponsor to sponsor.

Frequently Asked Questions

Learn the answers to Frequently Asked Questions about Award Management.

Documents and Forms

Visit our Documents and Forms for Award Management page for more details.

  • Contracts Team

    The JHURA Contracts group aims to review all contract proposal submissions and negotiate agreement terms and conditions balancing timeliness with the need to remain consistent with the policies and objectives of the University. Each Contracts Associate has a portfolio of schools, centers and units and negotiates a variety of agreements falling within their portfolio. Each Associate works closely with departmental administrators, staff, and faculty, to ensure the agreement complies with the intent of those doing the research or work and University policies. Given the complexity, Associates often work closely with other University offices prior to finalizing the agreements. Contact your departmental JHURA representative with any questions or concerns.

    John Evermann
    Associate Director
    jeverma1@jhu.edu
    443-997-1926

    Marcy DeSantis
    Assistant Director
    mdesant9@jhu.edu
    443-997-1925

    Jessica George
    Sr. Contracts Associate
    jgeorg38@jhu.edu
    443-997-1904

    Anthony Maranto
    Sr. Contracts Associate
    amarant2@jhu.edu
    443-997-1907

    Lacey Douthat
    Sr. Contracts Associate
    ldoutha2@jhu.edu
    443-997-1897

    Michael McGrath
    Sr. Contracts Associate
    mmcgra11@jhu.edu
    443-997-2502

    Christina Boffen
    Contracts Associate
    cboffen1@jhu.edu
    443-997-1906

    Donald Panda
    Contracts Associate
    dpanda1@jhu.edu
    443-997-1941

    Cynthia Polasko
    Contracts Associate
    cpolask1@jhu.edu
    443-997-1940

Contact

Johns Hopkins University
Research Administration

1101 E. 33rd Street, B001
Baltimore, MD 21218

(443) 997-1922
Email: jhura@jhu.eduSend an email to jhura@jhu.edu

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